Effective Date: October 23, 2025

Disclaimer:
This app is not an official app of Indian Railways or any government organization.
It is a private utility tool developed to help railway employees digitally maintain their own travel and daily activity records.
The app does not collect or share any government data, and all entries are user-provided.

About the App:
This app helps Indian Railway employees easily manage their Travel Allowance (TA/Night Allowance) records, daily work logs, and generate reports in PDF or Excel format.

Key Features:
✅ Create and edit TA/DA claims
✅ Record daily activities and duty timings
✅ Generate summary reports (PDF/Excel)
✅ Attach journey proofs and bills
✅ Requires active internet connection to function Secure cloud storage for your data
✅ Clean and user-friendly design

Who Can Use:
Any railway employee (Trackman, Station staff, Office clerk, or field staff) who wants to simplify their personal TA/DA record management.

Permissions Used:
• Storage – To save and export reports
• Internet – For syncing and sharing data (only used for app functionality)

Important:
This app is intended only for personal record keeping and does not represent or replace any official Indian Railways system.

Official Source Link:
For authentic and updated Indian Railways policies or TA rules, please visit the official government website:
👉 https://indianrailways.gov.in

1. Introduction

This Privacy Policy describes how Railway Diary (Unofficial) Individual (“we”, “our”, “the App”) collects, uses, shares, and protects the information of users (Railway employees Unofficial) who use this application.
By using RailDiary Individual, you agree to the terms of this Privacy Policy.

2. Information We Collect

We collect the following types of information to provide and improve our services:

Registration / Profile Information: Name, Employee ID, Department, Designation, Email Address, Mobile Number, Station/Location (if provided).
Travel and Allowance Data: Travel dates, origin/destination, fare and allowance details, uploaded bills, or ticket copies (images or PDFs).
Daily Activity Data: Work reports, attendance, comments, uploaded photos or documents.
Technical Data: Device type, operating system, app version, log files, IP address, and usage timestamps.
Optional Data: Feedback, support queries, or any additional files/documents voluntarily uploaded by the user.

3. How We Use the Information

We use your information for the following purposes:

To process and verify travel allowance claims.
To record and manage daily activity or work reports.
To communicate with users (notifications, support, and updates).
To improve app performance, fix bugs, and perform analytics.
To comply with legal and administrative requirements.

4. Sharing of Information

We do not sell or rent your personal information. Your data may be shared only in the following cases:

Internal Use: Within the app team and authorized Railway personnel for claim processing and verification.
Legal Compliance: When required by law, court order, or government authority.
Third-Party Services: With cloud storage, analytics, or email/notification service providers strictly for app functionality — under confidentiality and data protection agreements.
With Your Consent: If you explicitly agree to share certain data with third parties.

5. Data Security

We use appropriate technical and organizational measures such as encryption, secure servers, and restricted access to protect your information. However, please note that no system is 100% secure — we advise caution when uploading sensitive documents. In case of any suspected data breach, users will be informed in accordance with legal obligations.

6. Data Retention

We keep your data only as long as necessary to fulfill the purposes described above, or as required by law and Railway record-keeping regulations. Once no longer needed, data will be securely deleted.

7. Your Rights and Choices

You have the following rights regarding your data:

Access and update your profile information.
Withdraw your consent (where applicable).
Request account deletion or data removal (subject to legal/record retention requirements).

You can manage these actions through the app settings or by contacting us at the support email provided below.

8. Cookies and Similar Technologies

If the app includes a web component, we may use cookies or similar technologies to improve session management and analytics. You can control cookies through your browser settings, though disabling them may affect certain app functions.

9. Third-Party Links and Services

RailDiary Individual may contain links or integrations with third-party services (e.g., Google Maps, Payment Gateways). We are not responsible for the privacy practices of these external services — please review their privacy policies separately.

10. Children’s Privacy

Our services are not intended for users under 18 years of age. We do not knowingly collect data from minors. If we learn that we have inadvertently collected such data, we will promptly delete it.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be reflected with a new “Effective Date” at the top. Continued use of the App after any changes constitutes acceptance of the revised policy.

12. Contact Us

If you have any questions, requests, or concerns about this Privacy Policy, please contact us at:
Email: it-experts97@gmail.com